Campus Posting and Advertising Policy

Individuals/groups wishing to post notices, banners or posters on college property must obtain authorization from the Office of Student Activities.

Guidelines for Approval:

• All postings must be for sanctioned college events.
• Language, images and content are appropriate (as determined by the Office of Student Activities staff).
• If advertisements are not for a college event the Office of Student Activities reserves the right to deny postings on the basis of consistency with community standards.
• All postings which refer to or are sponsored by alcoholic beverage companies, tobacco companies, and credit card companies (except those designed to educate students about these topics) will be immediately denied.
• Use of the Nichols College name or logo(s) must comply with the standards set forth in the Nichols College style guide and may need to be reviewed by the college branding committee.

Guidelines for Posting:

• Advertisements may be posted on bulletin boards and other designated posting areas only.
• Advertisings should be posted with scotch tape, masking tape, thumbtacks and staples only. (The Office of Student Activities will provide masking tape to organizations at no charge.) No duct tape, packaging tape, nails or glue should be used to post materials.
• Advertisements may not be posted on glass doors or windows, ceilings, over fire doors, exit signs or any electrical fixtures/switches, over permanent college signage, or on painted surfaces that may be damaged by tape, tacks, etc.
• Posters/flyers may not be placed on vehicles.
• Posters/flyers may not be placed on trees or utility poles.
• Posters/flyers may not be left on tables, counters, etc. This will be considered litter and advertising will be removed.
• Materials may not be posted over postings from another organization.
• Organizations/businesses with approved postings must post in community buildings only. Such groups may not enter residence halls to post materials.
• All posters/flyers must be removed within 48 hours of the event.

Guidelines for Other Advertising:

• Campus wide e-mails will be sent on behalf of students and student organizations. E-mails should be sent to Clubs@Nichols.edu. All e-mails will be screened for content, professionalism and compliance with community standards.
• All campus events/meetings can be advertised on the dining hall table tents. These flyers are updated weekly. Event announcements should be e-mailed to the Assistant Director of Student Activities.
• Campus organizations may place advertisements in campus mailboxes. Groups must first have the materials approved by the Office of Student Activities and the Postmaster. Groups are responsible for stuffing mailboxes on their own and for cleaning up discarded flyers that fall on the floor of the mailroom/lobby of Alumni Hall.
• Campus groups may place banners in the dining hall with the approval of the Office of Student Activities (for content) and the Director of Dining Services (for placement). Only two banners will be posted at a time in the dining hall. Banners may be posted for one week prior to the event and must be removed within 24 hours after the event.
• Placing flyers under residence hall room doors may be done only with prior consent from the Director of Residence Life.
• Organizations wishing to advertise on WNRC (Nichols College radio) should contact the club president or advisor. Advertising on WNRC is free for campus groups.

Compliance:

Violations of the Nichols College posting policy should be reported to the Director of Student Activities. Failure to comply with the posting and advertising policy may result in loss of posting/advertising privileges as well as sanctions (fines, loss of club status, etc.). Sanctions will be determined by the Office of Student Activities and, when appropriate, the Dean of Students.